Agenda & Minutes

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AGENDA
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Please take notice that the Village Board of the Village of Luxemburg will hold their regular monthly meeting Monday, May 14, 2012 at 7:00 p.m. at the Village of Luxemburg Office Building at which time and place the following items of business will be acted upon:


1. Roll Call

2. Adopt Agenda

3. Minutes

4. Approve Vouchers For Payment

5. Review application for Operators Licenses – Greg Balza & Linda Jadin for Luxemburg Speedway and Logan Kittell & Alex Cornish for Venture One Stop

6. Update report from Street & Utility Dept. on April work projects along with any repairs.

7. Review application for fireworks permit for Dale Simonar, Simonar’s Shell.

8. Review payment processing for Shell Fleet, BP etc…option to use electronic withdrawal.

9. Review Luxemburg Casco Intermediate School “persuasive” business letters, and create a response.

10. Other New Business-Next Month Agenda Items

11. Committee Reports

12. Adjourn



Michelle Seidl
Deputy Clerk/Treasurer

Any person wishing to attend this meeting who, due to disability, requires special accommodations should contact Michelle Seidl, Village Clerk, at (920) 845-2722, at least 24 hours prior to the meeting so that appropriate arrangements can be made.



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OFFICIAL VILLAGE BOARD PROCEEDINGS
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OFFICIAL VILLAGE BOARD PROCEEDINGS


The Luxemburg Village Board held their regular monthly meeting on Tuesday, April 10, 2012.

Members Present: Lyle Jandrin, Gerald Bertrand, Todd Dorner, Aaron Dufek, Josh Salentine, Jan Swoboda, Mike VanEss

The April 10, 2012 Agenda was adopted on a motion made by Todd Dorner and seconded by Josh Salentine. Motion carried.

The March 13, 2012 Board Meeting Minutes were approved as printed on a motion made by Jan Swoboda and seconded by Gerald Bertrand. Motion carried.

Tom Karman, from Schenck, presented the Village of Luxemburg 2011 Audit Report. Village of Luxemburg received a clean opinion based on our financial statement as of December 31, 2011. As of the year end 2011, general revenues for the TIF district were just under 1.3 million. Total spending was $1,465,000. We borrowed a little over $300,000 with a $6000 issuance cost. This is a positive change of approximately of $124,000 leaving us a fund balance of about $670,000. TIF revenues were $506,000 of which $450,000 was the increment generated for the year. The Village refinanced miscellaneous debt in 2011, into one issue, which generated an interest savings of $110,000. The change in the fund balance of a positive $223,000 leaves us a balance of $267,000. Overall, the $1,127,000 that was borrowed is the outstanding debt for this district. $267,000 cash is on hand so we will need to recover, for the projects on hand, approx. $900,000. There is also a portion of the cost for the pipeline to New Franken that needs to be recovered. No more TIF districts will be able to be created within the Village until our current district closes. We are fortunate that our current TIF district and general fund are doing very well. We have a cash/contingency cushion in the event that anything happens.

We have a few budget variations. Within the intergovernmental revenues, we are short because of timing of receipt dates of local road improvement programs. Under miscellaneous revenues, we have zero donations budgeted but a revenue of $77,000 for the low income housing project for park improvements.

The change in net assets for utility operations: Sewer utility is positive $70,000, water utility is positive $52,000. We need to keep in mind that GBMSD is expecting to increase their rates at about 18% per year. Our rule of thumb, per Tom Karmen at Schenck, should be that, yearly, we adjust our rates approximately one third of Green Bay’s, just to cover their increase, so we do not fall behind and require a 15-20% increase to catch up in the future.

With restructuring of debt in 2011, payments should be pretty even going from here and we should see our debt of approximately $1,527,000 gradually decreasing. We will no longer see dramatic drops as we have in the past. Of the amount owed, approximately $1,127,000 is TIF debt, with the remaining balance being general debt. Our debt limit is up to 5.1 million.

Decision made to allow the Public Utility Committee to make the final decision, with recommendations by Robert E. Lee, to award the bid for the construction of the Sanitary Metering Station for Packer land Whey.

Boy Scout Troop 1042 in attendance at meeting to earn a merit badge. Presentation made by Donald Hewitt, who is working toward Eagle Scout. He has asked for our permission to build bike racks, picnic tables and benches for our parks. It has been agreed that we would accept, with open arms, as many “projects” as he is capable of providing with emphasis on benches since we have a greater need.

Lee Novak from Robert E. Lee was not present to give update on any current projects within the Village.

A motion was made by Aaron Dufek and seconded by Todd Dorner to approve the 6 Month Class “B” Retail License application for Luxemburg Speedway Group, LLC. , Genial Mathu Agent. Motion carried.

A motion was made by Gerald Bertrand and seconded by Jan Swoboda to approve the Temporary Class “B” Beer license application for the Luxemburg-Casco United Softball Organization for the Little League Girls Tournament to be held May 18th through May 20th. Todd Dorner abstained. Motion carried.

The applications for the following Temporary Operators Licenses for Luxemburg-Casco United Softball were approved on a motion made by Mike Van Ess and seconded by Aaron Dufek.

Anthony Heurkens
Todd Dorner
Eric Boehm
Dan Dart
Scott Agamaite
Kevin Tebon

All were in favor. Todd Dorner abstained. Motion carried.

Craig DeQuaine gave the March 2012 update report on work projects and repairs for the Street & Utility Department. There was a question for Lee Novak regarding the LRIP program and the utilization of the available funding. However, Lee was not in attendance, so he will need to be contacted later this week. We have $12,300 in matching funds available. Four to five catch basins need to be repaired. Brian Heim will be coming back this summer as our temporary “summer” help but this will definitely be his last due to schooling. We will need to use our tree grant through the DNR before the grant expires. To get $5,000 we need to spend $5,000. The bigger Red Plum trees at the Municipal Building have fungus and need to be replaced. Well four has no trees and we could use more foliage in the park by the soccer field. Dump truck is almost done. Working with Hawkins to clean up the bacteria and smell in the lagoons. The fountains at the pond will be put in sometime in May.

A motion was made by Todd Dorner and seconded by Jan Swoboda to approve payment of vouchers in the amount of $300,964.89, with the correction to They’s Trucking & Excavating invoice, to remove the sales tax of $7.88. Motion carried.

New Business - Next Month Agenda Items:

Approval was given by the Village Board to allow Literacy Partners to install “The Little Free Library Gallery” in Fireman’s Park. Funding for this project will be provided by D. Liebel.

Update from Chief Massart regarding the incident at the Primary School on April 3rd where children were offered candy by individuals in a car. The driver of the car has been identified and Chief Massart met with the High School Student and Steve Okanowski, Luxemburg-Casco High School Principal. A letter has been sent to the president of the PTA to distribute to parents of students within the district.

Radios ordered for the Luxemburg Village Emergency Operating Center. Pricing includes a base station and portables, installation and an antenna. Street and Utility Team will have radios to correspond with Emergency Personnel in the event of a major event.

Committee Reports:
Craig, Rick, Mike and Michelle went to Waverly on Thursday, March, to evaluate their “radio” meter read system. $155.00 cost per residential meter. We will need approximately 838 residential meters with approximately 150 industrial/commercial meters. Total cost for us to switch over to this system for just our residential meters would be approximately $140,000 for equipment. This pricing includes the hand held scanner, the power supply, mobile software, cradle and training.

Luxemburg Bluejays requested Board permission to put in dugouts at the Luxemburg Community Ball Park at their expense. Approval was given.

GMC ¾ Ton Pickup Truck ordered through Algoma Motors to replace Craig’s current vehicle.

Motion made to adopt the Village of Luxemburg Resolution for Recognition of Years of Service for Aaron Dufek made by Todd Dorner, second by Jan Swoboda. Motion carried.

The meeting adjourned at 9:04 p.m. on a motion by Josh Salentine and seconded by Todd Dorner. Motion carried.


Michelle Seidl
Clerk/Treasurer